Invoicing Clerk

Pinetown

Salary R7 000 monthly (Medical Aid and Pension fund included)

Minimum requirements:

Matric

3 years invoicing experience

Proficient on Pastel

Duties:

Creditors:

1. Placing Orders with Suppliers e.g. Stock and PPE
2. Complete details of order on Order sheet on server
3. Goods Receive stock on Patel
4. Process Supplier Invoices
5. Scan and Save Supplier invoices on Server
6. Pull report on cost for spares for quotes
7. Spot check stock quantities with the Storeman

Debtors:

1. Process Quotes on Pastel for spares & Services & chemical
2. Process Pro-Forma Invoices on Pastel
3. Process Customer Invoices
4. Bill of Materials for Customer invoices
5. Scan Delivery Notes and save on server
6. Send copy of delivery notes with Analysis report/Job card to JHB
7. Follow up on payments for COD customers before stock can be delivered
8. Follow up on Purchase Orders
9. Assist walk in customers with spares 

Other duties:

1. Answering phones
2. Purchasing office groceries
3. Filling
4. Scan and send Credit card slips to JHB
5. Scan and send Branch Manager’s Log sheets to JHB
6.  Process and recon Petty Cash on Cashbook monthly
7. Physical Stock take at Year end – together with Branch Manager and Storeman
8. Process variance journals at stock take
9. Getting PPE issue letters signed and send to JHB
10. Scan and send Tool box Talk Register to JHB after signed
11. Any ad hock duties that needs to be attended to